January 2025 - Release Notes

Additional Updates

Day-to-day: 
➡️If a patient has the same name under "First Name" and "Preferred Name", only the First Name will show on the schedule, patient panel, messaging, and all drop downs where patients can be searched and/or selected. 
➡️When sending forms to a patient from their chart or their appointment, the default message Archy uses now includes the name of your practice to help the patient see it is not spam and make them more willing to click the link to complete the forms.
➡️The online booking link is now a variable option when mass messaging patients from the huddle.
Charting: 
➡️ Fixed a bug that didn't exclude missing teeth when viewing perio chart comparisons which resulted in percentage changes being incorrect. 
➡️Updated CDT codes related to crowns and prosthetics to require user to select if it is an initial or replacement which will support insurance submissions and reimbursements. 
➡️For prosthetics (crowns, onlays/inlays, dentures, etc.), if charted as existing, you will not be required to indicate if they are initial or replacement. This will still be required for planned treatment. 
➡️D7952 and D6190 can now accept single teeth and teeth ranges as inputs for the treatment. This input is not required.
➡️D0240 can now accept mouth, arch and quadrant in addition to teeth as inputs for the treatment. This input is not required.
➡️CDT code D4999 can now accept any area. Area is still not required for this code.
➡️D8698 can now support teeth, teeth ranges, or quadrants in the Upper Arch as well as the full arch.
Collections, Claims, Calculations: 
➡️When manually submitting a claim, it is now more clear that you need to submit the claim yourself through the insurance portal or via snail mail.
➡️When a user updates the priority of planned procedures or schedules procedures, on the "All Procedures" chart view or within a specific treatment plan, the fees should immediately update. You no longer need to print the treatment plan and refresh your screen to see the updated fee calculations represented on each procedure.
➡️Fixed a bug where manually overridden fees on a procedure weren't being applied across all treatment plans for a patient. Now, if a user manually changes the fees such as insurance estimate, patient estimate, or deductible, those manually set values will apply across all treatment plans.
➡️Updated fee calculations on procedures so that deductibles and insurance benefit maximums are first applied to all "Scheduled" treatment (regardless of whether it is included in a specific treatment plan), then any "Planned" treatment included in the treatment plan is prioritized by the priority ranking the user has assigned. If no priority was assigned, planned procedures will be prioritized in order of CDT code.
Scheduling:
➡️When viewing a date that is not today's date on the schedule and then switching to the huddle, we'll now show the huddle view for the date you were already viewing, rather than reverting you back to today's date for the huddle view.
Imaging:
➡️Archy Imaging Service was updated to version 4.3.0. This update includes an updated brand image, improved data for Schick integration and improved data for Jazz sensors.
Reporting:
➡️Fixed a bug on the production report that resulted in varying totals. Because the report defaulted to a 30-day view with today being in the middle of the 30 days, you could have viewed it as the 30-day view or "last 30 days" not including the present day. They would result in different numbers. All of the tables are now using the same 30-day default with the present day included. 
➡️Fixed a bug where your amount for net production did not show on the table for Report #1
➡️The production report view, "Show by provider" now shows Gross Scheduled, as well as totals. 
➡️Previously, there was confusion on the Collection Report (report 2) about why the totals on the "Show by Payment Method" and "Show by Provider" are sometimes different. If money is paid into a patient's wallet on one day, but not attributed to an invoice until later, the date that it gets attributed to the provider is different from the it is collected. We updated the language on the "Show by Provider" tab to "Date of Allocation" and provided more information to better explain the difference. 
➡️The Completed Appointments report now includes a patient contact information card when you hover over the patient name in the table. Additionally, if you download the csv version of the table, it will include the contact email and phone number for the patient.
➡️Fixed a bug where so the production report view of "Show by Provider" now shows Gross Scheduled and Net Scheduled, as well as totals for these.